Contact our Ohio statutory agent office in Litchfield

How to contact our Ohio statutory agent office

Ohio Registered Statutory Agent LLC works from one office: 3416 Erhart Road, Litchfield, Ohio 44253, in Medina County. Ohio is the only state we serve, so every call, email, and delivery comes to the same place and the same people.

Office hours are Monday to Friday, 9:00 AM to 5:00 PM ET. Existing clients get the fastest answer through the Requests page in the portal, because the message is tied to the business record and we do not have to ask which entity you mean.

Our Litchfield, Ohio registered agent office

Our address is the one that appears on the Ohio Secretary of State record for every business that names us as its statutory agent. That is the point of the service for most owners: our street address goes on the public record instead of a home address, and a summons goes to an office that is staffed during business hours instead of a front porch.

We are a local Ohio business, and Ohio is the only state we serve. There are no other offices and no out-of-state mail center behind this address. Papers delivered here are handled here, scanned here, and the originals are stored here until their retention period ends or you ask us to forward them.

What to include when you write to us

A clear first message saves a round of back-and-forth. Pick the contact form topic that fits, then tell us:

• The business's exact legal name as it appears on the Ohio Secretary of State record.
• Its Ohio entity number, if it has one. You can find it on the state's business search.
• Your role: owner, employee, attorney, accountant, or someone else.
• What you need: starting service, switching from another agent, a formation or other filing, a document question, or something else.
• For a document question, the date it arrived or the date on the document.
• If you are writing about more than one business, list each one by name so nothing gets missed.

Leave out Social Security numbers, card numbers, and passwords. We never need them in a contact form. If an order needs sensitive information, such as the responsible party's number for an EIN application, we collect it securely after you order.

How to serve process on an Ohio statutory agent at our address

If you are a process server, sheriff's deputy, or law firm serving a business that names us as its Ohio statutory agent, bring the papers to our street address during business hours: 3416 Erhart Road, Litchfield, Ohio 44253, Monday to Friday, 9:00 AM to 5:00 PM ET. Address them to the business by its exact legal name. Ohio law lets process be served on a business by delivering it to its agent at the agent's address on the Secretary of State record (ORC 1706.09(H) for LLCs, 1701.07(H) for corporations).

Before you drive out, confirm on the Secretary of State's business search that the record for that business lists us as agent. The state record controls who the agent is, not a letterhead or a website.

What happens after you hand it over

Every document is scanned and published to the client's portal the same business day it is received. A summons, complaint, subpoena, or garnishment is treated as urgent: it notifies every authorized contact for that business and escalates to a phone call if nobody acknowledges it. Each document carries a timestamped acknowledgment trail, and we keep the original for seven years.

We do not advise on how papers should be served. Whether a particular method satisfies the Ohio Civil Rules or a court's order is a question for the attorney handling the case.

A short checklist for process servers and law firms

• Check the Secretary of State record the day you serve, not the week you drafted the complaint. Agents change, and the record is what counts.
• Match the business name on the papers to the legal name on the record, including the ending (LLC, Inc., and so on).
• Note the Ohio entity number in your file so the right record can be found later.
• Come during office hours, Monday to Friday, 9:00 AM to 5:00 PM ET, to 3416 Erhart Road in Litchfield.
• Hand the papers to someone in the office during those hours.
• Follow your court's rules for proof of service. Those rules belong to the court and the serving party, and we do not interpret them.

If the record lists a different agent, serve that agent. We act as agent only for businesses that have appointed us.

How to look up a company's statutory agent in Ohio

The Ohio Secretary of State keeps the agent's name and address for every registered business, and it is public. The state does not keep lists of owners or officers, but it does list the statutory agent.

1. Open the Business Search on the Secretary of State's website.
2. Search by the business name, or choose "Search by: Agent/Registrant" to search by the agent's name.
3. Pick the matching record and open Show Details.
4. Read the Agent/Registrant Information section for the agent's name and address.

Check the entity number and status too. Businesses with similar names are common, and a canceled entity may still show an old agent. When we are the agent, the record shows Ohio Registered Statutory Agent LLC at 3416 Erhart Road, Litchfield, Ohio 44253.

When a company's agent can't be found

If the agent on record cannot be found, no longer has that address, or the business has no agent, Ohio lets the person serving file an affidavit with the Secretary of State and serve the Secretary of State instead (ORC 1706.09(H), 1701.07(H)). The Secretary of State's service of process page lists what to send: a signed, notarized affidavit giving the business's last known address and why the agent cannot be served, a summons naming the defendant, one copy per address plus a copy for the state's records, and a $5 fee per address.

Those go to the Ohio Secretary of State, Business Services Division, Attn: Paralegal – Service of Process, 180 Civic Center Dr., Columbus, Ohio 43215. The state then forwards the papers to the business by certified mail. That is the process for a business whose agent is missing. For a business that names us, bring the papers to our office during business hours.

For clients: what to send where, and when

• Questions about a document, a notification, or an account setting: the Requests page in your portal.
• A new business to add, or an agent change for an existing one: add it in the portal and sign the consent. We prepare and file the appointment or Statutory Agent Update.
• A formation, trade name, amendment, dissolution, or other filing: the order form. We review it, confirm the state fee, and email a secure card link before we file.
• Originals you want back: request forwarding in the portal. There is no handling fee; you pay the carrier's actual charge, shown before you approve.
• Anything else: email, the contact form, or a phone call.

Mail and deliveries for a client business arrive at our street address. We hold originals by category: service of process for seven years, state and tax correspondence for three years, and routine mail for 30 days, then securely destroy them unless you ask us to forward them first.

Mail, couriers, and in-person delivery

Mail carried by the post office and packages from couriers arrive on the carrier's own schedule, and we open, scan, and publish them the business day we receive them. Hand delivery, including personal service by a process server, is accepted during office hours, Monday to Friday, 9:00 AM to 5:00 PM ET.

Plan in-person trips for those hours; we accept hand delivery only during them. If you are coming a long way, call (877) 908-6122 first. Use the street address exactly as it appears on the state record: 3416 Erhart Road, Litchfield, Ohio 44253.

For attorneys and accountants who work with our clients

If you represent a business that uses us, the fastest route to its documents is your own portal login rather than phone calls. A client can add you with the attorney or employee role and limit what you see to specific entities and document categories. Two-step sign-in is available for any account.

Once you have access, you are notified as an authorized contact, and an urgent document such as a summons or garnishment reaches every authorized contact at once. The timestamped acknowledgment trail shows who acknowledged each document and when, which helps when several people share responsibility for a case. Access is set by the client, so ask the business owner to add you.

Questions before you sign up, and reporting a problem

Ask anything before you commit. Good questions to start with: what $49 a year covers, how switching from another agent works, whether we file the state form (we do, once you sign), and who in their company can see documents. If you are comparing agents, ask us what you would ask anyone else: what the price includes, what costs extra, and what happens to the paper after it is scanned. Our short answers: one flat yearly price per business, free scans, and no handling fee to forward originals. Choose "Starting service" or "Switching from another agent" on the contact form, or call. We do not give legal advice, so questions about your obligations go to your attorney; questions about how our service works come to us.

If something goes wrong, tell us right away. A document you expected but did not see, a notification that went to the wrong person, a billing charge you do not recognize, or a portal access problem all go through the portal's Requests page if you can sign in, or by phone or email if you cannot. Include the business name and the date involved. Each document has a timestamped acknowledgment trail, so we can trace what arrived, when it was published, and who acknowledged it.